Privacy Notice
The Radlett & District Museum (RADM) is committed to protecting personal information. The museum has taken steps to comply with the relevant Data Protection legislation. The following explains how we collect, store and handle your personal data. More information can be found in our full Privacy Policy.
What is personal data?
This is information that can be used to help identify an individual, such as name, address, telephone number or email address.
What personal data do we collect?
- The names, postal addresses, emails and telephone numbers of people donating or lending items to the museum. This is a legal requirement for the Holding and Object Entry forms when objects are lent or donated to the museum.
- Contact details of trustees and volunteers. This information is necessary to the operation of the museum. It is, for example, used for contacting trustees and volunteers for the duty rota and for notifying them of other museum meetings, events and activities.
- Dates of birth of trustees. This information is necessary for operating the museum’s bank accounts.
- Museum Friends. The RADM Friends Application Form includes a consent statement, with applicants giving consent to having their details kept on file. This is so that we can administer subscriptions, send out newsletters and mailings, and provide information about any meetings, events and activities.
- Email circulation list. We maintain a list of names and email addresses for the purposes of sending out regular emails to keep people updated about the museum and its activities. These names and email addresses are only added to our circulation list with the verbal or written agreement of the individuals concerned. Every email update we send out to this circulation list contains an “unsubscribe” link that will enable each recipient to remove their name from the email circulation list with immediate effect.
- Enquiries and requests. Contact details are required from anyone making enquires of the museum, so that we are able to respond to their requests for information or research, or so that we can add them to our email circulation list. We may enter visitors’ contact details in the Stewards’ Notebook for this purpose. The Stewards’ Notebook is kept in a locked drawer when the museum is closed.
- Museum visitors may voluntarily enter comments in the Visitors’ Book, including their names and addresses. We use the Visitors’ Book to gain useful feedback about our visitors and their views about the museum.
What do we do with this information?
It is needed to inform trustees and volunteers of forthcoming meetings and for organising duty rotas and events rotas. It is also needed for legal purposes to record the origin of objects donated or lent to the museum. We also use the email circulation list to keep our supporters updated about the museum and its activities. We use the Visitors’ Book to gather information about the range of our visitors, as well as their feedback about the museum. We do not disclose any personal information to any third parties or external organisations for any purpose. Furthermore, the RADM is not involved in any direct marketing activities.
What about visitors?
Other than as may be required by law, we do not record personal information on museum visitors unless they leave their contact details voluntarily in the Visitors’ Book or they have a query or request that we need to respond to, or they agree (verbally or in writing) to have their name and email address added to our email circulation list.
Can I check?
Yes. You can submit a Subject Access Request to the museum’s trustees at any time. You have a right to see a copy of the information held by the museum. You have a right to correct any errors.
What if I leave?
If a trustee or volunteer leaves the museum voluntarily or for any other reason, then all contact information will be deleted from the museum’s records (unless the trustee or volunteer completes a Friends Application Form and/or agrees to have their name and email address included on the museum’s email circulation list) and the date of opt-out will be recorded.
How to contact us:
Our contact details are set out below. The museum is currently open to visitors on Wednesdays and Saturdays between 10 am and 12 noon, as well as for other special events.
413A Watling Street, Radlett, Hertfordshire, WD7 7JG
www.radlettmuseum.com – info@radlettmuseum.com
CIO Registered Charity: 1175292
Version 1.2 3 28 May 2024